Privacy Policy

Privacy Statement

1. CONTACT / WHO ARE WE?

Quantica GmbH is registered with commercial number HRB 199432 B, Amtsgericht Berlin Charlottenburg.

Our registered address in Germany is Köpenicker Straße 325 Halle 42; 12555 Berlin.

We can be reached by email at hello@q3d.io.

2. INTRODUCTION AND PURPOSE OF THE PROCESSING / HOW DO WE USE YOUR DATA?

When you visit our website, your browser automatically sends information to the server and temporarily stores it. These are the
following data:

• The device used to access the site
• The browser used to access the site
• The operating system of the device used to access the site
• The name of the access provider

Temporary storage is necessary to ensure the smooth connection of our website and convenient use. These data are not stored together with other personal data of the user.

If the data is stored in cookies, you can prevent this through your browser settings, but the website may then not work completely. Cookies are small files that your browser automatically creates when you visit the website, unless you have deactivated or restricted this in the browser settings. You can also manually delete the cookies that have already been saved using your browser or file management. In the Cookies section below, we provide instructions on how to manage cookies for the most common browser versions.

We give you the option to provide certain personal data (for example: your name and your email address) if you complete our contact form to send us an email message or to register for the newsletter.

We use this personal data solely to communicate with you. For example, we would like to respond to your inquiry, if you contact us; and we would like to contact you periodically, if you register for our updates. Of course, you have the option to unsubscribe from our mailing list, and we invite you to tell us if you want us to change how we contact you.

Job applicant information: If you apply for a job with us — awesome! You may provide us with information like your name, contact information, resume or CV, and work authorization verification as part of the application process.

3. THE LEGAL BASIS OF THE PROCESSING OPERATION / ON WHAT BASIS DO WE PROCESSYOUR PERSONAL DATA?

The use of the Internet pages of Quantica GmbH is possible without providing any personal data; however, if you want to use special services on our website, processing of personal data could become necessary.

According to the law, we must tell you the «legal bases» on which we process your personal data. These are the following: (i) your consent, e.g. if you have given your consent to the sending of the newsletter, (ii) within the framework of a contractual agreement, e.g. when placing an order, (iii) due to a legal obligation, e.g. due to tax legislation and (iv) if we have a legitimate interest in doing so, e.g. maintaining contacts and protecting your interests. The wording of the legal basis can be found in Art. 6 ff. GDPR (Art. 6 para. 1 sentence 1 lit. b DSGVO). This - Article 6 - serves as the legal basis:

For the processing of personal data required for the performance of a contract to which the data subject is a party, including pre-contractual measures;

• Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject;
• If we obtain the consent of the data subject for the processing of personal data;
• If the processing is necessary to safeguard a legitimate interest of our company or a third party, or of the data subject, and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest.

4. CATEGORIES OF RECIPIENTS / WHO ELSE WILL RECEIVE YOUR PERSONAL DATA?

We take care of your personal data and only pass it on to third parties if this is necessary to ensure that we fulfill your request. We do not share your personal information with third parties for advertising purposes.

NEWSLETTER: We can also use your email address to send you our newsletter with full details of our new developments, current offers, and other news. This only happens if you have given us your consent. You can revoke this consent via the «Unsubscribe» link at the end of each newsletter or contact us using the contact details above. If you have given us your consent to use your personal data, you can revoke your consent at any time.

We use HubSpot as our provider to send our newsletters.You can find HubSpot's privacy policy here.‍

THIRD PARTY PROVIDERS AND SITES: We do not share your personal data with third parties without your explicit permission or authorization. Our online content may contain links to the websites of other providers. Quantica has no influence on the compliance of these providers with the statutory data protection provisions. Therefore, you should always check the other providers’ privacy statement.

INTERNATIONAL DATA PRIVACY: We prefer to keep your personal data as private as possible. However, if it is necessary to pass on your personal data to parties outside the European Economic Area (EEA), we will only do this if a special legal exception applies or if so-called appropriate security precautions have been taken. These reasonable safeguards ensure that your personal data is used outside the EEA in accordance with European standards.

5. DATA RETENTION PERIOD / HOW LONG DO WE KEEP YOUR PERSONAL DATA?

We generally discard information about you when it’s no longer needed for the purposes for which we collect and use it — described in the section above Introduction and purpose of the processing — and we’re not legally required to keep it.

In the case of newsletter registration, the user’s email address will be stored as long as the newsletter subscription is active.

The legal obligation to store data in accounts receivable and sales files exists for a period of ten years. This means that - following a commercial transaction - we always store personal data such as your name, your email address, your address, your payment data, your telephone number, the commercial register, and the VAT identification number for ten years.

6. QUESTIONS ABOUT YOUR PERSONAL DATA

If your personal data is incorrect, you can ask us to correct it at any time. If you would like to see your personal data or receive a copy, this is also possible. In some cases it is also possible to have your personal data deleted, to object to the use of your personal data or to restrict its use. In certain cases it is even possible to request your personal data and pass it on to third parties. For all these questions you can reach us by email at hello@q3d.io or call us at +49 30 5557 54200.

7. DATA SUBJECTS’ RIGHTS / WHAT RIGHTS DO YOU HAVE?

You have several choices available when it comes to information about you:

• Limit the information that you provide to Quantica.
• Opt out of marketing communications: You may opt out of receiving promotional communications from us. Just follow the instructions in those communications or let us know. If you opt out of promotional communications, we may still send you other communications, like legal notices.
• Set your browser to reject cookies: At this time, Quantica does not respond to “do not track” signals. However, you can usually choose to set your browser to remove or reject browser cookies before using Quantica’s websites, with the drawback that certain features may not function properly without the aid of cookies. To determine whether any of the third party services that Quantica uses honor the “Do Not Track” requests, please read their privacy policies.

You can exercise all of the following rights by notifying Quantica via a communication channel according to No. 1.

1. You have the right to revoke the consent given to us under the conditions of Art. 21 GDPR if there are reasons for this that arise from your particular situation.
2. You have the right to access information about the personal data stored by us in accordance with. Art. 15 GDPR. In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period. In addition, about the origin of the data, unless they were collected directly from you.
3. You have the right to correct incorrect data or to complete correct data in accordance with. Art. 16 GDPR.
4. You have the right to have your data stored by us deleted in accordance with. § 17 GDPR, unless we are legally or contractually entitled or obliged to retain / store.
5. You have the right to restrict the processing of your data in accordance with. To request Art. 18 GDPR, in so far as:a) You dispute the correctness of the personal data for the period of time that enables us to check the correctness.
   b) The processing is unlawful and you do not want deletion, but instead request that the use of personal data be restricted.
   c) We no longer need the personal data for the purposes of processing, but you need them for the establishment, exercise or defense of legal claims.
   d) You contradict according to. Art. 21 para. 1 GDPR, as long as it has not yet been determined whether our legitimate reasons outweigh yours.
6. You have the right to data portability in accordance with. Art. 20 GDPR, which means the right to receive selected data stored by us about you in a common, machine-readable format or to request the transfer to another person responsible.
7. You have the right to complain about us to a supervisory authority. We would like to solve your problem with you directly. Send us an email to hello@q3d.io or call our phone +49 30 5557 54200. We are happy to help you find a solution. If no solution can be found, you can always contact the German Federal Commissioner for Data Protection and Freedom of Information (BfDI) at https://www.bfdi.bund.de/EN/Service/Contact/contact.html?nn=10396540 or the local data protection authority responsible for you.

8. CHANGES

Along with our product development, we’re still working on a better website. As a result, from time to time there will be changes to the personal information we ask you for and what we do with that personal information. Changes to the regulations are also possible. In this case we will adapt this data protection declaration. We therefore ask you to check this privacy policy regularly so that you stay up to date. We will inform you on our website in the event of major changes.

Cookies Statement

WHAT ARE COOKIES?

Cookies are small text files that are downloaded when you visit a website. When you later access the website again, the website can read these files and “recognize” you as a repeat visitor and retrieve certain settings or load images from your cache instead of downloading them again. This means that the website loads faster overall.

HOW DOES QUANTICA USE COOKIES?

Quantica uses cookies to find out what is going on on the website. There are three important reasons for us to use cookies.

1. We make sure that the website works properly. Our «functional cookies» ensure that the website works properly. With such cookies, the website can, for example, “remember” your language settings or save the contents of a webform, even though you have temporarily left the website.
2. We keep an eye on errors and problems.With analytical cookies we can monitor error messages, loading times and general traffic on the website. This is how we find out if, when, where and why something goes wrong. These data are all recorded anonymously.
3. We find out how we can improve the website further. By analyzing data traffic and mouse clicks, we can optimize navigation and user-friendliness. These are tracking cookies. The website may or may not use tracking cookies, depending on the stage of development a

MANAGEMENT OF COOKIES

You can adjust the settings in your browser so that you receive a message before downloading cookies or that cookies are even completely blocked. Please note, however, that this may result in certain functional restrictions (e.g. language settings). The following links provide instructions on how to manage cookies for the most common browser versions.

‍Google ChromeInternet Explorer
Microsoft EdgeFirefox
Safari‍

Quantica uses these cookies:

• CookieLawInfoConsent (value : unique token generated)
• cookielawinfo-checkbox-necessary (value : yes/no)
• viewed_cookie_policy (value : yes/no)
• cookielawinfo-checkbox-non-necessary (value : yes/no)

TRANSLATION

Our Privacy Policy was originally written in English (US). We may translate it into other languages. In the event of a conflict between a translated version of our Privacy Policy and the English version, the English version will control. That’s it! Thanks for reading.

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